Organizing the content

  • It is not a good idea to overwhelm your audience with lengthy paragraphs on the screen.  If you do so they will be reading rather than listening to you.  And remember:
  • A presentation is about you, about what you have to say and not about what is on the screen.
  • The screen is there to back what you have to say
  • Information – in note form- should be introduced by bullet points
  • There shouldn´t be too many bullet points on a page
  • Too much animation/photos/ videos can distract the audience
  • Background colour and patterns should not hide your notes
The Language of Presentations

Here is some useful vocabulary to introduce, develop and conclude a presentation. It will help you structure your talk and make it more professional.

Emmerson, Paul (2007) Business English Handbook. Advanced, Oxford, MacMillan



  • On behalf of …, may I welcome you to …
  • For those of you who don´t know me already, my name is …
  • Before I begin, I´d like to thank (Sue) for inviting me to speak to you.
  • Purpose and structure
  • I´m here today to talk to you about …
  • I´ve divided my talk into three parts.
  • My talk will take around forty minutes.
  • First, I´ll look at … , then I´ll show you …, and finally I´ll say a little about …
  • Please feel free to interrupt me during the talk if you have any questions.
  • I´ll be happy to answer your questions at the end.



First point

  • Okay, let´s start with the first point which is …
  • Right, that´s all I want to say about …  . Any questions so far?


New Points

  • Moving on now to my next point …
  • Let´s turn now to …


Referring forwards

  • I´ll go into this in more detail in a moment.
  • I´ll come back to this later.


Referring back

  • In the first part of my talk I mentioned …
  • Going back for a moment to what I said earlier …



  • Before going on, I´d just like to say a little about …
  • If I can just digress (=side-track) for a moment, …
  • So, getting back to my original point, you can see that …


Visual aids

  • As you can see from this next slide, …
  • Have a look at the diagram on the left …


Handling interruptions

  • That´s an interesting question. I´ll come back to that at the end
  • Yes, thank you, I was just coming to that.




  • So, just before I finish, let me summarize the main pints again, …
  • So, to sum up, I have talked about three main areas. First, … second … and third …


  • Right, let´s stop there. Thank you very much for your attention.


Inviting questions

  • And now, if you have any questions, I´ll be pleased to answer them.



Good question

  • That´s a very good question.
  • I´m glad you asked that.


Clarification needed

  • Let me check that I understand. Are you asking …?
  • Could you be a little more specific?


Difficult question

  • Well, it´s a very complex issue. What are your own views?
  • Would anyone like to comment on that?
  • (Beatrix), can you help me to answer that?

You lack information

  • I don´t have information with me, but I can find out.
  • If you leave me your contact details at the end, I´ll send it to you.


Control the timing

  • Okay, I think we have time for one last question.